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TUTORIAL: How to Create e-CCL with the SSS File Format

Here is the the step-by-step guide for the employers provided by the Social Security System to be able to create Electronic Contribution Collection List or e-CCL with the SSS file format.

SSS eCCL for employers

SSS as we already knew is now automating its way for both employees and employers to process anything under their office. But personally speaking, even though the automation was already implemented, how come that every time I go to SSS the line from each sections there are still way too long and you have to wait a couple of hours to be able to finish any kind of transaction with them. The most irritating one is that SSS will tell you just to go back later to be able to proceed to whatever documents or files you are currently processing.

The most, that me and my employer waited was a year, when we waited for the released of the so-called "Date of Coverage" from them. The main SSS branch that we are in wasn't able to immediately gave the information and stated that they were going to get such information from the other branch. I tried contacting the SSS Support but, I only wasted money because landline is only the available option to be able to contact them. I am using only my mobile phone and a landline to mobile rate is not that cheap at all. The worst thing while contacting them is that you need to call them late in the evening to be able to get in, otherwise, you will not be able to make a call while calling during the day.

But, we already moved on regarding the matters. I am only sharing my worst experience with SSS. And I hope that it won't happen again anymore. Now, here are the 3 options for you as employer or employer proxy to be able to create the Electronic Contribution Collection List for your employees.

OPTION 1

1. Login on SSS official website.
Go to www.sss.gov.ph. For optimum viewing and functionality, use Internet Explorer (updated), or Mozilla Firefox. For Google Chrome users, you will need to "load unsafe script" (just Google search for the term to know how to do it) to be able to completely load the SSS website. Under Employer Login, enter UserID and Password.

2. Access the AMS - Contribution Collection List (AMS-CCL).
Under the My.SSS Employer Homepage: Click "Payment Reference Number (PRN)". In the AMS Contribution Contribution List page, click "Confirm Contribution Collection List".

3. Build Collection List.
Click "Option 1: Select Records from the SSS List" from the Build-up page. This option allows Employer to retrieve and edit the recently submitted R3 data. When no R3 data is available, Employer can build records scratch.

4. Build records from Scratch.
If R3 is not yet available, the system will display message: "Your list yielded zero (0) results". Click "Add Record" to add employees. Under the Add Record Page, encode the correct SS Number of employee, and the corresponding name will automatically appear. Also encode monthly compensation . Then click Add Record button to enter another employee. Click Save Records to go back to the Record Selection Page.

5. Confirm and submit list.
Click Confirm List in the Record Selection page after entering all the employee records. The system will display the Records List for final review. Click the check box before: "I agree that the above listed employees will be the basis for my Contribution Statement". Click Submit.

6. Generation of Contribution Statements.
Click Prepare Collection List to Prepare contribution statement for all employees in the Contribution List Summary. If employer will pay SS contributions in batches, see "Generate Partial Collection List".

7. Download Contribution Statement.
Once prepared, the Contributions Statement is final and due for payment. Click "Download" to download prepared Collection List. Employer will be asked to select how to receive Collection List. Select "Download", "Email" or "Download and Email".

8. Print Contribution Statement.
Print the Contributions Statement Summary for payment and validation of the SSS Teller and Payment Partners. The Contributions Statements Details may be printed for file/reference.

9. Edit Employee Records.
If there are changes to be made in the employee records, employer may edit the records first. In the Contribution Collection List Summary, click the "Contribution List Details". Edit employee's compensation. Click the pen icon to change employee's employment status (Employed, Newly Hired Employees or Terminated Employee). Click the Save Changes button after updating.

OPTION 2

1. Login on SSS official website.
Go to www.sss.gov.ph. For optimum viewing and functionality, use Internet Explorer (updated), or Mozilla Firefox. For Google Chrome users, you will need to "load unsafe script" (just Google search for the term to know how to do it) to be able to completely load the SSS website. Under Employer Login, enter UserID and Password.

2. Download the SSS List.
Under the My.SSS Employer Homepage: Click "Payment Reference Number (PRN)". Then, in the AMS Contribution List page, click "Confirm Contribution Collection List". From the Option 2 screen, click "Download SSS List". Select preferred way of receiving the SSS List: "Download", "Email" or "Download and Email".

3. Downloading, installing and using the AMS-CCL File Editor.
Click "Download Editor" and install the AMS CCL File Editor Program in your computer. Enter Employment Number and Branch Code and click "Login". The default Branch Code is "000". On initial login, CCL File Editor prompts the user to enter Header Information. Fill in Employer Name and click "Save" to proceed.

4. Add Employee Record.
Click "Add Record" to enter employee details. Enter Employee data (SS number, Surname, Given name, Middle Initial, Extension Name, Salary and employment Status). For newly-hired employees, click the Calendar icon and select hiring date, then enter employee's position. Click "Save" button.

5. Enter Compensation Details.
Amounts for Social Security and Employee's Compensation are automatically computed based on employee's monthly compensation. Click "Add Record" to enter next employee details.

6. Create Contribution List.
To create contribution list, click the "Create Employer List" icon. Save generated text file to the destination folder.


7. Upload Contribution List.
In the Employer's My.SSS online account (AMS Billing), click "Upload Employer List" from the Contribution Collection List Summary page. Then, click the "Choose File" button and open the generated text file from the AMS-CCL file Editor. Now, click the "Upload" button to continue. A new page will appear after successful upload. The system will display message: File was valid records. Click here to view your Billing Statement".


8. Generate Contribution Statement.
Click Prepare Collection List to prepare contribution statement for all employees in the Contribution List Summary.


9. Download Contribution Statement.
Once prepared, the Contributions Statement is considered final and due for payment. Click "Download" to download prepared Collection List. Employer will be asked to select how to receive Collection List. Select either "Download", "Email," or "Download and Email".

OPTION 3

1. Login on SSS official website.
Go to www.sss.gov.ph. For optimum viewing and functionality, use Internet Explorer (updated), or Mozilla Firefox. For Google Chrome users, you will need to "load unsafe script" (just Google search for the term to know how to do it) to be able to completely load the SSS website. Under Employer Login, enter UserID and Password.

2. Access the AMS - Contribution Collection List (AMS-CCL).
Under the My.SSS Employer homepage: Click "Payment Reference Number (PRN)". In the AMS Contribution List page, click "Confirm Contribution Collection List".

3. Download SSS File Format Requirement.
Click "SSS File Format Requirement" from Option 3 of Build-up page.

4. SSS File Format Requirement.
Create a file according to the SSS required file format structure.

5. Upload Contribution List. In the Employer's My.SSS Online account (AMS Billing), click "Upload Employer List" from the Contribution Collection List Summary page.

6. Click the "Choose File" button and open the generated text file.
Click the "Upload" button to continue. A new page will appear after successful upload. The system will display message: "File has valid records. Click here to view your Billing Statement".

7. Generate Contribution Statement.
Click Prepare Collection List to prepare contribution statement for all employees in the Contribution List Summary.

8. Download Contributions Statement.
Once prepared, the Contributions Statement is final and due for payment. Click "Download" to download prepared Collection List. Employer will be asked to select how to receive Collection List. Select "Download", "Email," or "Download and Email".

9. Print Contribution Statement.
Print the Contributions Statement and Summary for payment and validation of the SSS Teller and Payment Partners.

10. Contribution Statement Details.
The Contributions Statement Details may be printed for file/reference.

For additional questions, contact the following:
SSS Call Center: Telephone Number - 9206446 - 55
1-800-10-2255-777 (local toll-free number)
Email: PRNHelpline@sss.gov.ph

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